Operations built the way a well-run practice already thinks — line by line, leak by leak.
A free 60-minute Diagnosis finds exactly where Admin Drag is costing your practice time and money — no-shows, unreconciled remittances, POPIA anxiety — named, quantified in rand, and systematically removed.
“Three leaks, one worth roughly R4,200 a month, in a system you already own.”
A brilliant clinician, alone, running a business she never trained for.
Established solo practitioners in South Africa — psychologists, therapists, medical specialists — are excellent at the clinical work and quietly drowning in the operational side of it. Corporate agencies are priced for practices ten times their size. So it gets carried alone, usually for a long time before anyone asks for help.
- — No-shows quietly drain income, and no one's pinned down exactly why
- — Remittances arrive by email, reconciled by hand — or not at all
- — Real fear of getting POPIA wrong, with no simple way to check
- — Clinical hours bleed into evenings and weekends just to keep up
Most of what's needed already exists — it just needs to be found and connected.
Empathy
The discomfort of asking for help is named, not glossed over. This is a genuinely conversational first conversation — low-stakes, no pitch, no pressure.
Authority
Drawn directly from Kat's background running escalation and intake systems inside Discovery Health, with working fluency in GoodX and Healthbridge — real, checkable experience in exactly the friction point practitioners feel every week.
Three steps. No hidden stage.
Book the Diagnosis
A free, 60-minute audit of how your practice actually runs day to day. No pitch, no pressure.
Get the Admin Drag Map
A written breakdown of the specific leaks found — each one carrying a rand value, not a vague reassurance.
Choose the fix
Stop the Bleed for the two biggest leaks, or Full Systems Install to close every one. No hidden stage.
A free diagnosis, a rand-value finding, a guaranteed outcome.
The Diagnosis
Free · 60 min
Produces a written Admin Drag Map — the specific leaks found, each carrying a rand value.
Stop the Bleed
R12,500 flat
Fixes the two biggest leaks named in the Diagnosis. Named for what changes, not a scope of meetings.
Full Systems Install
R24,000 · 3× R8,000
Every leak closed — automation, GoodX/Healthbridge integration, POPIA-conscious setup, 30 days of post-handoff support.
Founding-client pricing — limited to the first 5 clients, time-boxed and real, not an evergreen discount. Installments available on Full Systems Install.
“If the Diagnosis doesn't find at least R8,000 a month recoverable, the paid engagement is free.”
The risk sits with Workflow Factory, not the client. This threshold is grounded in researched South African session-rate and no-show data — set conservatively below the typical recoverable range for a solo practice.
If nothing changes
Income keeps bleeding to no-shows and unreconciled claims. A POPIA misstep arrives without warning. Another year of evenings lost to admin that was never yours to carry alone.
Once it's handled
Clinical hours stay clinical. Income becomes predictable instead of quietly leaking. Your practice looks — and runs — like the properly organised one you always meant to build.
Here's what we usually find you already have.
Book the free, no-pitch Diagnosis. Sixty minutes, one written Admin Drag Map, no obligation to go further.
Book the Diagnosis — Free, 60 Minutes